Merchandise Assistant Opportunity

    • Create order codes, SKU/Items and price lists within our systems


    • Responsible to link SKU’s from item to order code per activity


    • Ensure the instalment set-up maintenance for six, 12 and 16 months is required


    • Create product action batches and codes as required


    • Ensure all correct gifts and discounts are linked to the offer as per the brief and / or as per instructed by the planner


    • Save images on a weekly basis in a logical manner onto the MAC once “Crocodocs” have been send


    • Ensure accurate preparation for presentations/internal meetings/PowerPoint presentations/stickers and boards for concepts as well as briefs for Tele


    • Assist the quality manager with tasks such as measuring and packing of items when required


    • Attend and brief Tele supervisors monthly on newness and any significant changes within the area


    • Ensure that all DHL invoices are signed by the buyer and returned to the finance department – update spreadsheets with cost and relevant information and reconcile courier invoices accurately by checking the invoices received against the courier company’s list, and reporting any discrepancies to the buyer


    • Assist the buyer with the monthly review preparation and conceptual by photocopying, scanning and/or writing of information to ensure timeous reporting


    • Ensure that the map sheets are updated timeously and correctly, according to the buyer, to create a solid and accurate point of reference


    • File all administrative documents accurately and timeously to ensure that documents are easily accessed


    • Responsible for managing the catalogue library by ensuring that new catalogues are replaced with the old catalogues when they are received


    • the old catalogues


    • Assist with any other ad hoc duties as and when requested

Sample management and tracking

    • Responsible to track parcels by contacting the agents at courier company services on a daily basis for collection when samples have been ordered by the buyer


    • Ensure that samples are available when buyer requires it for internal photography, within 3 days, or as per buyers request


    • Ensure that the samples are allocated correctly and it is in its place for easy access, either in the store room or sample room


    • Track samples by means of a spreadsheet and/or log book and keep awareness of where samples are at all times


    • Organise sample sales to staff and ensure correct price mark downs


    • Responsible to collect money from staff during the sample sale and accurately reconciling the amounts received


    • Manage samples from and to the Warehouse by emailing the request through to the Warehouse to despatch samples required, to Head Office.


    • Record the receipt of samples received from the Warehouse and samples returned to the Warehouse accurately in writing,


    • Update merchandise sample status spreadsheets and present to the creative team on a weekly basis whilst keeping the buyer and planner informed


    • Ensure and report that the samples have been transacted by WFS


    • Assist the buyer with the packing and/or sorting of samples received, when they arrive from their overseas trip


    • Track the shipment samples on a daily basis, via email, that needs to be called on, by communicating with the buyer, planner and quality Manager


    • Update the shipment samples by communicating via email with the buyer, planner and quality manager

Supplier liaison

    • Follow up on buying and pre-production samples/status on bar codes/packing instructions by liaising with the suppliers via email /telephonically or face-to- face to ensure that the product is correctly labelled and marked for shipment


    • Follow through on any packaging instructions and liaise with supplier, to ensure that each product is correct for shipment

Supplier purchase orders

    • Order creation and follow-up until order is delivered on time


    • Ensure weekly updates of supplier order screen in Omega


    • Create supplier order to finance dept. for local suppliers


    • Maintain a monthly update of local supplier delivery schedule and update on COD suppliers to finance dept.


    • Responsible to follow-up with suppliers to ensure delivery dates are met


    • Responsible to report on fulfilled


    • Manage the run and dump of reports for unfulfilled daily as need arises


    • Process daily product action batches and WFS tasks


    • Forward urgent replacements to warehouse immediately and check customer accounts to validate replenished/short delivery


    • Forward queries to customer service department for action


    • Work through ageing report and order or substitute if necessary


    • Maintain the product info maintenance


    • Check copy, prices, colour/pattern and instalments for accuracy against the briefs and style sheets

Stock update, communication, invoices and other

    • Responsible for order code creation


    • Follow-up booking of stock on system with WFS


    • Ensure the reconciliation of invoices


    • Ensure Finance dept. is in receipt of authorised COD invoices


    • Action penalties to prevent future late deliveries (local suppliers)


    • Communicate by Fogbugz to real systems for system related queries


    • Check web page on-line and manage stock levels on e-mail campaigns/web clearance page



Qualifications and accreditations

    • Grade 12 (Matric)

Experience and skills

    • Must be computer literate (MS Excel, MS Word and MS PowerPoint)

Attributes and behaviours

    • High attention to detail


    • Above average interpersonal skills


    • Exceptional communication skills (both verbal and written)


    • Ability to work well under pressure and independently


    • Self-starter with high energy levels


    • Proactive and committed to seeing things through from beginning to end

Posted on 22 Jul 09:41

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