TIME PERSONNEL:Executive PA to Director Opportunity
Job description
AA position
Director of a well-known NGO based in the CBD requires a brilliant executive PA. This is an excellent opportunity to join this exciting environment and an interest in theatre and dance will make you a very suitable candidate for this position
Requirements:
Matric
Min five years experience in a similar role
Excellent communication and grammatical skills
Bubbly, outgoing personality
Duties:
Diary management and all directors correspondence and emails
Ensure all sponsors are contacted and sourcing of new opportunities
Setting up meetings for the director
Respond to queries and action these queries
Handle and keep current all office contracts, subscriptions, memberships, service provider contracts
Respond to all staff queries such as thank you letters, home affairs letters, etc.
Keep a record of contract and licence expiry dates and report to management timeously
Ensure availability of all corporate documents (e.g. Tax clearance certificates, etc.) at all times
Manage and monitor travel expenses and service providers of guests by getting the lowest possible airfares
Ensure that all expenses relating to flight, accommodation and car hire fall within project/company protocol
Minute meetings, distribute to attendees, maintain the electronic filing system, follow-up actions
Source, brand, stock, sell and reconcile merchandise to ensure profit
Source, cost, get sponsored branded gear and outfits
Handle queries relating to all supplier invoices monthly
Set up for meetings ensuring that the projector is working, flipchart has paper and suitable pens for both whiteboard and flipchart
Action all courier deliveries and collections within 24 hours
Petty cash
Additional various ad hoc duties when required
Attend performances once a month
Salary: R15,000 CTC incl. Med Aid contribution by company
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Website: http://timepersonnel.co.za/
Posted on 13 Mar 12:25
Contact details
Magda Jooste
Time Personnel
magda@timepersonnel.co.za
