TIME PERSONNEL:Executive PA to Director Opportunity

Job description

AA position

Director of a well-known NGO based in the CBD requires a brilliant executive PA. This is an excellent opportunity to join this exciting environment and an interest in theatre and dance will make you a very suitable candidate for this position

Requirements:

Matric

Min five years experience in a similar role

Excellent communication and grammatical skills

Bubbly, outgoing personality

Duties:

Diary management and all directors correspondence and emails

Ensure all sponsors are contacted and sourcing of new opportunities

Setting up meetings for the director

Respond to queries and action these queries

Handle and keep current all office contracts, subscriptions, memberships, service provider contracts

Respond to all staff queries such as thank you letters, home affairs letters, etc.

Keep a record of contract and licence expiry dates and report to management timeously

Ensure availability of all corporate documents (e.g. Tax clearance certificates, etc.) at all times

Manage and monitor travel expenses and service providers of guests by getting the lowest possible airfares

Ensure that all expenses relating to flight, accommodation and car hire fall within project/company protocol

Minute meetings, distribute to attendees, maintain the electronic filing system, follow-up actions

Source, brand, stock, sell and reconcile merchandise to ensure profit

Source, cost, get sponsored branded gear and outfits

Handle queries relating to all supplier invoices monthly

Set up for meetings ensuring that the projector is working, flipchart has paper and suitable pens for both whiteboard and flipchart

Action all courier deliveries and collections within 24 hours

Petty cash

Additional various ad hoc duties when required

Attend performances once a month

Salary: R15,000 CTC incl. Med Aid contribution by company

Please join us on Facebook or visit our website for more information. See links below.

 

Facebook:      https://www.facebook.com/TimePersonnelRecruitmentAgency

Website:         http://timepersonnel.co.za/

Posted on 13 Mar 12:25

Contact details
Magda Jooste
Time Personnel
magda@timepersonnel.co.za

Or Apply with your Biz CV

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