Merchandise Assistant Opportunity

• Create order codes, SKU/Items and price lists within our systems

 

• Responsible to link SKU’s from item to order code per activity

 

• Ensure the instalment set-up maintenance for six, 12 and 16 months is required

 

• Create product action batches and codes as required

 

• Ensure all correct gifts and discounts are linked to the offer as per the brief and / or as per instructed by the planner

Administration

• Save images on a weekly basis in a logical manner onto the MAC once “Crocodocs” have been send

 

• Ensure accurate preparation for presentations/internal meetings/PowerPoint presentations/stickers and boards for concepts as well as briefs for Tele

 

• Assist the quality manager with tasks such as measuring and packing of items when required

 

• Attend and brief Tele supervisors monthly on newness and any significant changes within the area

 

• Ensure that all DHL invoices are signed by the buyer and returned to the finance department – update spreadsheets with cost and relevant information and reconcile courier invoices accurately by checking the invoices received against the courier company’s list, and reporting any discrepancies to the buyer

 

• Assist the buyer with the monthly review preparation and conceptual by photocopying, scanning and/or writing of information to ensure timeous reporting

 

• Ensure that the map sheets are updated timeously and correctly, according to the buyer, to create a solid and accurate point of reference

 

• File all administrative documents accurately and timeously to ensure that documents are easily accessed

 

• Responsible for managing the catalogue library by ensuring that new catalogues are replaced with the old catalogues when they are received

 

• the old catalogues

 

• Assist with any other ad hoc duties as and when requested

Sample management and tracking

• Responsible to track parcels by contacting the agents at courier company services on a daily basis for collection when samples have been ordered by the buyer

 

• Ensure that samples are available when buyer requires it for internal photography, within 3 days, or as per buyers request

 

• Ensure that the samples are allocated correctly and it is in its place for easy access, either in the store room or sample room

 

• Track samples by means of a spreadsheet and/or log book and keep awareness of where samples are at all times

 

• Organise sample sales to staff and ensure correct price mark downs

 

• Responsible to collect money from staff during the sample sale and accurately reconciling the amounts received

 

• Manage samples from and to the Warehouse by emailing the request through to the Warehouse to despatch samples required, to Head Office.

 

• Record the receipt of samples received from the Warehouse and samples returned to the Warehouse accurately in writing,

 

• Update merchandise sample status spreadsheets and present to the creative team on a weekly basis whilst keeping the buyer and planner informed

 

• Ensure and report that the samples have been transacted by WFS

 

• Assist the buyer with the packing and/or sorting of samples received, when they arrive from their overseas trip

 

• Track the shipment samples on a daily basis, via email, that needs to be called on, by communicating with the buyer, planner and quality Manager

 

• Update the shipment samples by communicating via email with the buyer, planner and quality manager

Supplier liaison

• Follow up on buying and pre-production samples/status on bar codes/packing instructions by liaising with the suppliers via email /telephonically or face-to- face to ensure that the product is correctly labelled and marked for shipment

 

• Follow through on any packaging instructions and liaise with supplier, to ensure that each product is correct for shipment

Supplier purchase orders

• Order creation and follow-up until order is delivered on time

 

• Ensure weekly updates of supplier order screen in Omega

 

• Create supplier order to finance dept. for local suppliers

 

• Maintain a monthly update of local supplier delivery schedule and update on COD suppliers to finance dept.

 

• Responsible to follow-up with suppliers to ensure delivery dates are met

Fulfilment

• Responsible to report on fulfilled

 

• Manage the run and dump of reports for unfulfilled daily as need arises

 

• Process daily product action batches and WFS tasks

 

• Forward urgent replacements to warehouse immediately and check customer accounts to validate replenished/short delivery

 

• Forward queries to customer service department for action

 

• Work through ageing report and order or substitute if necessary

 

• Maintain the product info maintenance

 

• Check copy, prices, colour/pattern and instalments for accuracy against the briefs and style sheets

Stock update, communication, invoices and other

• Responsible for order code creation

 

• Follow-up booking of stock on system with WFS

 

• Ensure the reconciliation of invoices

 

• Ensure Finance dept. is in receipt of authorised COD invoices

 

• Action penalties to prevent future late deliveries (local suppliers)

 

• Communicate by Fogbugz to real systems for system related queries

 

• Check web page on-line and manage stock levels on e-mail campaigns/web clearance page

 

Requirements

Qualifications and accreditations

• Grade 12 (Matric)

Experience and skills

• Must be computer literate (MS Excel, MS Word and MS PowerPoint)

Attributes and behaviours

• High attention to detail

 

• Above average interpersonal skills

 

• Exceptional communication skills (both verbal and written)

 

• Ability to work well under pressure and independently

 

• Self-starter with high energy levels

 

• Proactive and committed to seeing things through from beginning to end

Posted on 22 Jul 09:41