Facilities Administrator: Career Custodians
Facilities Administrator: Career Custodians
Description
They say facilities is a man’s world – we beg to differ. Become part of this exciting field of Facilities and experience new things every day. Your problem-solving skills and initiative will be the driving force behind the success of this role.
Education:
- Grade 12 or equivalent
- Tertiary: Administration/Facilities Qualification will be an advantageous
Work experience:
- Previous experience in the same or similar position in a four/five-star hotel
- Familiar with all duties and procedures in the facilities environment
- MS Office (Word, Excel and Email) is essential
They say facilities is a man’s world – we beg to differ. Become part of this exciting field of Facilities and experience new things every day. Your problem-solving skills and initiative will be the driving force behind the success of this role.
Education:
- Grade 12 or equivalent
- Tertiary: Administration/Facilities Qualification will be an advantageous
Work experience:
- Previous experience in the same or similar position in a four/five-star hotel
- Familiar with all duties and procedures in the facilities environment
- MS Office (Word, Excel and Email) is essential
Administration:
- Email follow ups
- Filing and record keeping
- Control appointments for FM
- Document typing or rectification
- Invoicing control (from suppliers) and to make sure that quote vs invoice is correct for sign off and submission
- Sending POs to contractors and do follow up on quotes and invoices
- Once invoices are signed and approved, then submit for payment
- Updating files and information
- Follow-up for information
- Stock ordering for stores (when stock is approved)
- Getting quotes for stock
- Checking projects updates from FM’s and have submitted monthly updates
- Assisting with general records updating such as supplier’s information
- Follow up on vehicle checks
- Liaising with suppliers
- Reporting back on work not completed
- Assisting on getting prices or estimates
- General office upkeep
Reporting/communication
- To ensure that proper and clear handover is done within the different departments
- To attend Management Meetings/Workshops as required
- To ensure clear handover done to Host Manager and other relevant Senior Managers
Facilities and residential
- Ensuring the reception area and office is always kept in a clean and orderly manner
- Understanding of facilities and residential management
- Understanding of the annual extensive care and maintenance programs
- Assist in keeping the Facilities, Aesthetics and Green files are up to date
Manager HR
- Keep staff personal information up to date in their files
- Make sure all village and life rules and regulations are implemented at all times
- Monthly rosters
- Administer monthly staff test
- To assist with regular, on-the-job training taking place to agreed standards
Discipline
- Correct disciplinary procedures and actions to be enforced at all times
Requirements
- Administrative
- Communication
- Invoices
- Management
- Project planning
- Reporting
Location: Cape Town
