AMPD BRAND COMMUNICATOR AGENCY:Activations Assistant Opportunity
This position requires someone who has the ability to work well and confident under pressure, they will primarily be providing a support role for the campaign manager and either alleviating them of certain pressures (admin/coordination) or potentially coordinating campaigns or aspects thereof.
Mandatories
- Limited experience required
- Excel, PowerPoint and office capabilities
- Telephone experience
- Driver’s licence and own transport
- Be prepared to travel occasionally
Reporting
Ampd considers ways to empower their staff by providing them with either specific portions of campaigns or complete ownership. The AA will be expected to take on additional responsibility where required, they will need to be confident in their project and time management capabilities. Producing a consistent level of polished, effective and impressive campaigns/brand communicators.
Key responsibilities
As an activations assistant your main role will be to provide a support role to your team. This will involve you producing high quality work within a dedicated time frame and managing your colleague’s expectations. Over and above this your role will vary and a large portion will consist of engaging with our database of Brand Communicators with regards to upcoming jobs and details. Your role will be geared heavily towards admin/coordination and follow through. You need to be on point and massively detail orientated.
Summary of key roles
- Support role to account manager and colleagues in regards to admin/processes/systems
- Coordination of Brand Communicators (bookings/calls/messaging/follow-up)
- Recruitment (assisting with bringing on new BCs, training and screening – all admin related)
- Quality control measures (checking up on Bcs before they go live, following procedures)
Specific areas of responsibility include
1. Admin and finance
o Ensure all Ampd processes and systems are followed consistently and exactly as laid out
o Ensure all jobs are commenced and completed in line with the finance and admin protocol
o Preparing all necessary paperwork for each brief/campaign (sending out budgets, gaining and printing supplier invoices/preparing and printing salary sheets), including saving and forwarding on such necessary documents for your jobs, or other team members (in the absence of them).
2. Campaign coordination
o Recruitment – ensuring you are consistently seeking new well profiled brand communicator’s to join our agency, securing them for interviews and being proactive about their signing up and training thereof.
o Handle all bookings and client briefs with care, attention to detail and show initiative and follow through (reliable client and BC communication via phone calls and emails, feedback and visuals post an activation in suffice time)
o Follow all procedures for bookings (local and national) exactly as laid out
o Follow all procedures for campaign management as per the Ampd bible
o Supplier management – manage all communication levels between client, campaign and supplier in a thorough, fair and concise manner
o Live reporting – agreed measures to be provided timeously to client. NB – Initiative to always be reflected to show our strong delivery and meet objectives
o Post analysis – debrief documents to always be provided with results and real workable key learnings that will improve effectiveness going forward
3. Company culture and team relationship fostering
o Ensure you create a positive, helpful and inspiring team environment with your attitude and willingness to help, get stuck in and go the extra mile for yourself and your team mates
o Have a solution orientated attitude that is positive and problem solving
o Maintaining positive and healthy relationships with your colleagues consistently through team player assistance as well as leadership qualities where necessary
o Communicating clearly to brand communicator’s and always upholding a respectful and like-minded approach when dealing with your own internal team as well as our brand communicator team and national suppliers.
4. Added value and visibility
o Assisting and continuously recruiting new brand communicators when onsite or even in personal time and the opportunity presents itself
o Being onsite for the majority of your events/activations to improve and maintain your relationship with brand communicators, strengthen your relationship with the client as well as providing onsite management and quality, onsite control for Ampd.
o After hours – ensuring all campaigns you are responsible for are well planned for in advance and you are available to do check ins, communicate to clients, and overall management for the duration of the activation, before and after (in case of cancellations).
o In the case of a handover to a colleague – ensuring all is handed over verbally & in writing clearly and thoroughly to avoid any issues that may reflect negatively on Ampd or its team
o Prioritising gathering info and visuals to be included on Ampd social media platforms
Posted on 27 Mar 14:59
Contact details
Imaan Ludick
Ampd Brand Communicator Agency
imaan@ampd.co.za
