ADMINISTRATIVE SECRETARY (Department of English) Opportunity
• Welcoming visitors and directing them appropriately.
• Handling of enquiries.
• Answering of telephone in a professional manner.
• Screening calls for the Head of Department and other members of staff in the Department of English.
• Arranging catering for meetings, events, etc.
Providing and Effective Secretarial Service to the Head of Department
• Take messages for the Head of Department and other senior academic members of staff in the Department of English.
• Managing the diary for the Head of Department.
• Handling of general queries.
• Typing of outgoing correspondence, memorandums, notice to staff and students, confidential documents, statements, reports, minutes of meetings, etc.
• Handling of incoming and outgoing mail.
• Arranging meetings for the Head of Department.
 
Provide Administrative Support to the Head of Department
• Keeping of records and ensuring they are up to date.
• Keeping of all filing up to date.
• Shredding of confidential documents when required.
• Photocopying of documents and reports.
• Keeping a file of all pending matters that are brought forward and handing it to the Head of Department on a daily basis for his action.
Handling of any Project Requested by Senior Members of the Academic Staff in Consultation with the Head of Department
• Generation of reports.
MINIMUM REQUIREMENTS
• National Secretarial Certificate. National Secretarial Diploma will be an added advantage.
• Computer Literacy (Advanced MSWord, MS Excel and MS PowerPoint) MS Outlook, Internet.
• Minimum of three (3) years relevant secretarial and administrative experience
OTHER REQUIREMENTS
SKILLS
• Effective Communications Skills (Verbal and Written)
• Computer Literacy
• Customer Focus
• Accountability
• Interpersonal Relationship
• Reliability
• Planning and Organisation
• Attention to Detail
BEHAVIOURS
• Self-Motivated
• Professionalism
• Customer / Service Focus
• Attention to Detail
• Reliability
• Attention to Detail
• Accountability
Negotiable
