King James, Media Co-ordinator

Job description

King James – Part of Accenture Song is looking for a Media Co-ordinator to hit the ground running! The successful candidate will provide support to the media team, being a key link between finance and the media team and provide supervision to the Media Administrator.

Responsibilities (include but are not limited to):

Critical Administration

• Raise all Cost Estimates
• Issue billing instructions (to finance/automated) on receipt of signed CE’s and PO’s
• Raise all Purchase Orders
• Sign all 3rd party supplier IO’s and provide them with Purchase Orders
• Conduct monthly recons against supplier invoices with campaign managers and central finance team
• Track and manage client Digital Media Budgets
• Provide Financial Reports from the finance system – currently Chase Software. This may include but not be limited to:
• Unbilled CE’s to chase relevant personal to get client sign off / PO’s to bill the CE’s
• Job reconciliation statements
• Manage timesheet analysis against retainer service agreements

Media assistance

• Check that Media Plans have client signatures before issuing Purchase Orders to the campaign managers
• Hold all annual client Media Spend Trackers – they need to update an excel with all spends across all channels according to Always On and Campaigns. Information is extracted from Media Plans, Purchase Orders and Invoices. This will be a client facing document that requires constant updates

Other

• Accountable for the Media Administrators work
• Liaise with finance, the operations team and any other relevant teams to achieve and produce deliverable

Qualifications / experience / Skills

• A tertiary qualification in Finance or Administration
• Proficient in MS Office (i.e. Word, Excel, PowerPoint etc.)
• Minimum 3 years’ working experience in a Digital Agency/Advertising environment as a Media Co-ordinator or in a similar role (with Media understanding)
• Strong Financial/Accounting experience is essential
• Knowledge of Paid Media
• Experience using Chase (noting that the Agency will migrate to new software)
• A good command of the English language (both verbal and written)
• Strong organizational and administrative skills
• Strong time management skills
• Strong numerical skills

Personal Attributes

• Team player with the ability to work independently
• Ability to remain calm under pressure
• Accountable with good follow-through
• Meticulous with attention to detail
• Proactive
• Resilient
• Assertive
• Confident
• Solution driven
• Deadline driven
• Other: Comfortable to work on-site (at the King James office) / Comfortable to work on alcohol brands

Interested? Please submit a concise CV to [email protected]. Only shortlisted candidates will be contacted. Should you not hear from us within 1 week after submitting your application, kindly consider your application as unsuccessful.

Posted on 02 Jun 16:54, Closing date 30 Jun

Apply by email

Edlynn Calvert
[email protected]

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