Admin Assistant – Fleet Management Opportunity at VKB Group Head Office Reitz

VKB Group is inviting applications for a permanent Admin Assistant – Fleet Management position at its Head Office in Reitz, Free State. This entry-level administrative opportunity is ideal for an organised and detail-oriented individual who wants to build a career in fleet administration and operational support within the agricultural industry. The successful candidate will assist with managing company vehicle licence records, allocating fleet-related costs, coordinating vehicle servicing schedules and maintaining accurate fleet documentation. The role also involves responding to fleet-related enquiries, supporting operational sites and working closely with the Fleet Controller and other stakeholders to ensure that fleet operations run smoothly. Applicants must have a Grade 12 or NQF Level 4 qualification and a valid Code 8 driver’s licence. Previous administrative experience in fleet management, transport, logistics or operational support will be an advantage. The vacancy was posted on 30 October 2026 and applications close on 5 November 2026.

Key Responsibilities

• Fleet Licence Administration: Administer and maintain company fleet vehicle licence records, ensuring that vehicle licences and renewals are managed accurately and within the required timeframes.
• Fleet Cost Administration: Manage and allocate fleet-related vehicle costs accurately and timeously to support effective cost monitoring and financial administration.
• Vehicle Servicing Coordination: Assist with scheduling, coordinating and tracking vehicle servicing activities to ensure that maintenance requirements are attended to and operational disruptions are minimised.
• Fleet Monitoring: Monitor fleet vehicles and assist with maintaining efficient fleet utilisation across the business.
• Operational Site Support: Respond to fleet-related enquiries from operational sites and provide administrative assistance to help address their vehicle and fleet management needs.
• Record Keeping: Maintain accurate fleet administration records, vehicle information and supporting documentation to ensure that information is organised and readily available when required.
• Stakeholder Communication: Liaise with the Fleet Controller and relevant internal stakeholders to ensure that fleet-related requirements are communicated and handled effectively.
• Compliance Support: Assist with fleet administration and documentation requirements to support compliance with relevant operational procedures and company standards.
• Problem Identification: Identify fleet administration issues and bring them to the attention of the relevant parties to support timely resolution and prevent unnecessary delays.
• Administrative Assistance: Provide general administrative support to the Fleet Management function and assist with daily tasks that contribute to efficient operations.
• Ad Hoc Duties: Perform additional fleet-related administrative duties as requested by the Fleet Controller.

Requirements and Skills

• Grade 12 Qualification: Applicants must have a Grade 12 certificate or an equivalent NQF Level 4 qualification.
• Valid Driver’s Licence: A valid Code 8 driver’s licence is an essential requirement for this position.
• Administrative Experience: Previous administrative experience in fleet management, transport, logistics or operational support will be advantageous. Experience with scheduling, record keeping, cost administration and stakeholder support will be beneficial.
• Computer Literacy: Candidates should be comfortable using computers and capturing information accurately. Good computer literacy is important for maintaining fleet records and handling administrative information.
• Administrative and Record-Keeping Skills: The ability to organise documents, maintain accurate records and manage fleet-related information is essential.
• Planning and Organising: Applicants should be able to plan their work, coordinate activities and manage administrative responsibilities in an organised manner.
• Attention to Detail: Accuracy is important when managing vehicle licence information, cost allocations, servicing schedules and fleet documentation.
• Communication Skills: Good verbal and written communication skills are required when responding to enquiries and communicating with operational sites, colleagues and other stakeholders.
• Time Management: Candidates must be able to prioritise tasks, meet deadlines and manage multiple administrative responsibilities effectively.
• Problem-Solving Ability: The successful candidate should be able to identify administrative challenges, assess available information and assist with finding practical solutions.
• Accountability and Ownership: Applicants should take responsibility for their work, follow through on assigned tasks and maintain consistent administrative standards.
• Service Orientation: A helpful and professional approach is important when supporting operational sites and responding to fleet-related requests.
• Teamwork and Collaboration: Candidates must be willing to work closely with the Fleet Controller, colleagues and other stakeholders to achieve shared objectives.
• Adaptability: The ability to adjust to changing priorities and handle different administrative tasks will be valuable in this role.
• Interpersonal Skills: Good relationship-building skills and a professional approach are important when working with people across the organisation.
• Ability to Work Independently: Applicants should be capable of managing assigned responsibilities with minimal supervision while also contributing positively to a team environment.

VKB Group offers an opportunity to join an established agricultural business with operations across the food supply chain. This permanent Admin Assistant – Fleet Management position is suited to a dependable and organised individual who has the required qualifications, a valid Code 8 driver’s licence and an interest in fleet administration. The successful candidate will contribute to keeping company vehicles properly administered and supporting the efficient movement of people and resources across the business. VKB Group values individuals who are Humble, Hungry, Smart, Bold and committed to Playing as One Team.

Applicants should upload a clear and professional CV in PDF or Word format through the VKB Career Portal. Google Chrome is recommended when accessing the portal. Supporting documents, including an ID, driver’s licence and certificates, should be uploaded in their designated sections rather than combined with the CV. Candidates must also complete the screening questionnaire honestly and accurately. VKB Group is an equal opportunity employer committed to Employment Equity, transformation and the inclusion of People with Disabilities. The company reserves the right to close or withdraw the vacancy at its discretion.

Closing Date: 05 November 2026

Apply here