Governance officer Opportunity

• Support the process for developing the Scheme’s annual meeting calendar for the Board of Trustees and Committees.
• Support the development of the Scheme’s annual Board Decision Log and Standing Committee work plans.
• Support the Board Secretary in monitoring compliance to the annual Board Decision Log and Committee work plans.
• Develop draft Board and Committee meeting agendas for circulation to Divisions and obtaining inputs in a timely fashion.
• Support the compilation of Board and Committee meeting packs where required.
• Liaise with the SPN and relevant Scheme’s Divisions to co-ordinate agenda development and the compilation of meeting packs for the Scheme’s Clinical Governance and Ex Gratia Committee.
• Prepare a draft action list for implementation by the Officers of the Scheme after each meeting of the Board of Trustees and the Committees of the Board for the review of the Executive: Governance and Compliance
• Liaise with relevant Divisions to obtain feedback on a two-weekly basis on the implementation of Board and Committee decisions.
• Maintain and manage a combined action list to monitor the implementation of Board and Committee decisions and provide appropriate alerts in respect of non-compliance.
• Monitor compliance to the scheme’s Governance Policy on a monthly basis and maintain the Scheme’s quarterly Governance Policy Compliance Checklist.
• Manage and maintain Board and Committee registers and documentation including but not limited to FICA information, CVs, remuneration choice forms.
• Maintain and administer the Scheme’s take-on procedures for new Trustees and Independent Committee Members.
• Implement the Scheme’s annual Trustee and Committee member training programme as directed by the Board Secretary.
• Facilitate ad hoc training attendance by Trustees.
• Co-ordinate and facilitate the Board’s annual site visit programme in co-operation with the Contracts and Operations Division.
• Attend Committee meetings where required and develop draft minutes for the revision of the Board Secretary.
• Liaise with the Finance Division on a monthly basis to scrutinise payments made to Trustees and Independent Committee Members for purposes of ensuring correctness.
• Support processes requiring liaison for Trustees and Independent Committee Members such as the Scheme’s annual vetting process and Board Effectiveness Assessment.
• Support the annual revision of the scheme’s Board Charter and Standing Committees’ Terms of Reference where required.
• Recommend, implement and maintain appropriate controls over and above meeting action lists to ensure compliance with scheme’s Rules, the scheme Board Charter, the Standing Committees’ Terms of Reference and other governance requirements.
• Maintain the declaration of interest register and gift register for Trustees.
• Assist with Board and Committee Secretariat duties and preparation of meeting packs when required

• Qualification and Requirements:

1. At least a 3 year legal Degree
2. At least 2 years working experience
3. Legal background preferred
4. Understanding of Corporate Governance principles
5. Writing skills
6. Minute taking and listening skills
7. Attention to detail
8. Must be able to maintain absolute confidentiality

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